Project Management Professional (PMP) Practice Exam

You are in the process of planning a project and found that stakeholders often have varying objectives and requirements. This makes it hard to come up with a plan with which all objectives will be met. What is probably most helpful to ensure common understanding?

1. Ask the project stakeholders to build focus groups in order to discuss and remedy conflicting interests.

2. Create an exhaustive document describing your point of view and ask stakeholders to review it.

3. Let each stakeholder write a statement of work, merge the documents to a project scope statement.

4. Use your authorization as the project manager to clearly prioritize the different objectives.

The correct answer is: Ask the project stakeholders to build focus groups in order to discuss and remedy conflicting interests.

One of the main challenges in project planning is often managing expectations and objectives from stakeholders with differing viewpoints. It can be difficult to address all of these varying requirements and come up with a plan that satisfies everyone. Therefore, the most helpful approach in this situation would be to foster open communication and collaboration by organizing focus groups with the stakeholders. This allows all parties to discuss and address conflicting interests in order to reach a common understanding and agree upon a plan that meets the needs of all stakeholders. This is a much more effective approach compared to simply creating a document or prioritizing objectives without involving all stakeholders in the decision-making process.